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Finance - Accounts Clerk

Shanghai Marriott Hotel City Centre
Shanghai, China
Finance and Accounting


Job Description

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Posting Date Feb 26, 2018
Job Number 18000KGM
Job Category Finance and Accounting
Location Shanghai Marriott Hotel City Centre, Shanghai, China VIEW ON MAP
Brand Marriott Hotels Resorts /JW Marriott
Schedule Full-time
Position Type Non-Management/Hourly

Start Your Journey With Us
Marriott Hotels, Marriott International’s flagship brand with more than 500 global locations, is advancing the art of hosting so that our guests can travel brilliantly. As a host with Marriott Hotels, you will help keep this promise by delivering premium choices, sophisticated style, and well-crafted details. With your skills and imagination, together we will innovate and reinvent the future of travel.
 
Construction of the largest full-service Marriott-branded hotel in Shanghai, Shanghai Marriott Hotel City Centre opened its doors on 24 November, 2011. Located aside People's Square and Park on Xi Zang (Middle) Road, the Shanghai Marriott Hotel City Centre enjoys a premium downtown location. Nanjing Pedestrian Street is a 30 second stroll from the hotel's street entrance. The BUND, Suzhou Creek and the lively Xintiandi are all within easy walking distance.

JOB SUMMARY:
 
Keep proper record of Accounts Payable of Hotel. Payment of all invoices, commissions and miscellaneous payments, and record each payment in voucherregister and cheque register. Check and record the food and beverage purchases, requisitions, transfers and other credit for the preparation of daily & monthly report. Carry out monthly stocktaking.
 
MAIN DUTIES / RESPONSIBILITIES:
 
  1. Checking and casting the items on purchase orders, receiving records and supplier invoice.
  2. Reconcile suppliers’ statements with records of payments.
  3. Prepare Bank Payment Applications for general supplies, food / beverage supplies & consignment with sufficient supporting documents.
  4. Prepare manual cheques for any incidental expenses.
  5. Prepare checks or remittance application for approved Bank Payment Requests, record in cheque register and chopped “ Paid” on supporting vouchers to prevent duplicate payment.
  6. Ensure all cheques issued are correctly dated; bearer crossed and marked “Account Payee Only” unless authorized by the General Manager and Director of Finance jointly.
  7. Prepare Bank Reconciliation Statement
  8. Check Daily Receiving Summary against invoice and delivery receipt of the supplier.
  9. Cost and record all inter-kitchen transfers, inter-bar transfers, spoilage reports, officer checks, entertainment, full bottle sales, banquet food and beverage consumption reports, mini bar control sheet, cake shop control sheet, direct kitchen purchases.
  10. Cost standard recipes of food and beverage and update the cost whenever there is a price change of a major food ingredient.
  11. Prepare report on butchering test and file.
  12. Check audit trial and up-date the file; then have a final check on the output before recording.
  13. Assist in costing & pricing of all new menus.
  14. Prepare monthly report for complimentary gift items.
  15. Prepare monthly Beverage Consignment Consumption Report.
  16. Calculate the pouring brand consumption of beverage on monthly basis.
  17. Compile lists of potential food cost and potential beverage sales for outlets.
  18. Record the cost of banquet beverage sales transfers daily for the preparation of monthly Banquet Sales & Cost Report.
  19. Compute cost for the banquet function.
  20. Prepare daily cost reports.
  21. Assist Accounts Supervisor in preparing monthly cost report.
  22. Carry out monthly stocktaking in stores, kitchens and bars, including O.E.
  23. Prepare paper work for month end stock-take; take charge in pricing and extending of all F&B inventories.
  24. Test checking of guest checks to determine price accuracy.
  25. Prepare hotel’s tax calculation and reporting documents.
  26. Assist the Chief Accountant in the efficient accounting report function.
  27. Assist Accounts Supervisor in performing internal audit.
  28. Follow the Department/Division LSOP & SOP.
  29. Have a complete understanding of the hotel policies relating to fire, safety and hygiene.
  30. Ensure the compliance of Marriott Genuine Care Culture.
  31. Respond to the changes in departmental functions as dictated by the industry, the company or the hotel.
  32. Perform other duties as directed by management
 
Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.