Marriott Careers

Foundation Coordinator

Bethesda, Maryland
Administrative


 

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Posting Date Aug 30, 2019
Job Number 19113900
Job Category Administrative
Location Marriott International HQ, 10400 Fernwood Road, Bethesda, Maryland, United States VIEW ON MAP
Brand Corporate
Schedule Full-time
Relocation? No
Position Type Management

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Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed.  We believe a great career is a journey of discovery and exploration.  So, we ask, where will your journey take you?

Overview:

The J. Willard and Alice S. Marriott Foundation is a private family foundation established in 1966. For over 50 years, the Foundation has been dedicated to helping others by supporting extraordinary nonprofit organizations that:

  • Provide civic and human services;
  • Foster educational achievement;
  • Expand opportunities for youth and adults;
  • Develop the next generation of hospitality leaders; and
  • Lead innovation in health and medicine.
The J. Willard and Alice S. Marriott Foundation manages a sizeable portfolio and accepts grant proposals from nonprofit organizations on an ongoing basis.  The Foundation Coordinator provides operational and grant administrative support for the Foundation in a small, team-oriented office.  In addition, this position will participate in a broad range of operational logistics and tasks for the Foundation including support for the bi-annual Board of Trustees Meetings. This position reports to the Operations Manager for the Foundation.

Note: This position is based out of the corporate office and does not offer the option to be remote.

 

Job Specific Duties:

The Foundation Coordinator will support the team members across different areas of the organization.  Under the supervision of the Operations Manager, the Foundation Coordinator will be expected to:

  • Day to Day Administrative & Operational related responsibilities:
    • Support the Executive Director (ED) by managing ED’s schedule and calendar.
    • Coordinate internal and external meetings including material preparation, conference room booking, greeting guests, logistical support, serving refreshments and arranging catering.
    • Schedule and coordinate ED’s travel arrangements.
    • Assist with managing and processing ED’s business expenses.
    • Support the overall functioning of the office and team by managing mail, office supplies, IT needs, Foundation emails, voicemails and team calendars.
    • Assist with maintenance of Customer Relations Management (CRM) database.
    • Digitize Foundation records in preparation for an office move.
    • Update website content on a routine basis and ensure website vendor is maintaining contractual obligations.
    • Other responsibilities and duties as assigned.
  • Administrative & Operational related responsibilities for the Board of Trustee Meetings:
    • Support the Operations Manager in preparing for trustee meetings, duties include:
    • Arrange logistics of meetings, including scheduling participation of trustees.
    • Assist with details and coordination of meeting guests.
    • Provide support with preparing board book content.
    • Print, compile and distribute board book and other materials.
    • Prepare the board room before and after meetings.
    • Take notes at meetings and prepare draft of minutes.
    • Coordinate completion of follow-up tasks from the meetings.
  • Program & Grant related responsibilities:
    • Draft correspondence, letter and email, on behalf of the ED and Program Managers.
    • Respond to grantees and potential grantees regarding online applications and reports.
    • Provide support grant processing, as necessary.
    • Assist with streamlining grants operations and reporting, as needed.


Education & Experience:

  • Bachelor’s degree preferred
  • Minimum 2 years work experience, preferably in a non-profit environment
  • Previous exposure to the nonprofit and/or philanthropic sectors a plus
  • Proficiency with Microsoft Office products
  • Familiarity with Drupal and Fluxx grants management database preferred
  • Self-starter, able to work independently, and proven success at multi-tasking
  • Strong organizational skills, attention to detail, and accuracy of information
  • Strong writing/editing and verbal communication skills and the ability to ensure the efficient and timely flow of information and communication
  • Ability to work well under pressure and meet deadlines
  • Ability to manage upwards as well as work with team members in a collaborative approach
  • Ability to work in a fast-paced environment
  • High level of professionalism, and experience interacting with senior level executives
  • Ability to maintain confidentiality of information and documents
 
Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.




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