Administrative Assistant (Maternity leave cover for 4 months)
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Job Number 19081317
Job Category Administrative
Location Australia GSO and Shared Svc, 30 Pitt Street, Sydney, New South Wales, Australia VIEW ON MAP
Position Type Non-Management/Hourly
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A Full Time position based at the Sydney Area Office for Australia, New Zealand & Pacific, providing administrative support primarily to 4 Area Directors (HR, Sales, Marketing & Revenue) and office admin support. Performs other administrative related tasks as assigned by Area Team.
Skills and Competencies
- Flexibility & adaptability of a role dependent on business needs.
- Strong customer development and relationship management skills.
- Ability to design and implement successful tracking of documents and spreadsheets.
- Ability to manage and balance own time.
- Strong communication skills. Fluent in English (verbal and written).
- Strong organizational skills & attention to detail
- Expertise in using standard software applications such as Word, Excel and PowerPoint and ability to learn new software applications in a short period of time
- Ability to develop and maintain professional relationships e.g. associates, guests, owners, vendors
- Knowledge of Marriott International Key Brands and Strategies with a strong administrative background - able prove their work using own initiative, ability to effectively communicate with guests, owners and co-workers.
CORE WORK ACTIVITIES
- Creates and maintains shared folders and team performance tracking documents.
- Assists in preparation of various presentations/ reports/ updates as required.
- Maintains diaries and schedules appointments and meeting
- Composes, produces and signs correspondence on routine matters – with specific permission, sign for manager and release.
- Coordinates venue, agendas and minutes for various meetings as required
- Coordinates travel and hotel accommodation arrangements
- Files and forward-traces a variety of documents.
- Maintains office supplies including stationary and kitchen supplies.
- Prepares and processes expense reports.
- Takes meeting minutes as requested.
- Coordinates mail and courier for the office
- Maintains the general cleanliness of the boardrooms and assists in the booking for internal meetings
- Process invoices & purchase orders, track & follow through
- Covers for other administrative assistants work when needed
- Responds to various requests for help and information.
- Understands and conveys company policies and procedures.
- Recognizes and maintains confidentiality of proprietary materials, including appropriate distribution of information
- Performs other related tasks as assigned by Area Team
- Complies with Marriott International policies and procedures. Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.