Director Contracting, Europe

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POSITION SUMMARY

As a member of the Marriott International Procurement Team (MIP), the Director will focus on contributing to influencing the sourcing strategy for both food and non-food related commodities as well as developing and managing key vendor contract relationships for the European continent.  The position will be responsible for identifying and developing effective supply chain partnership agreements to reduce cost and improve service conditions for all managed hotels, across all brands. The primary contracting targets will include mining “new and incremental value” from previously unmanaged vendor relationships within the business. This role will directly influence the level of success in ensuring MIP–Europe  is a cost recovery business unit. The specific key areas of accountability include the following

1) Contracting/Procurement Process 2) Relationship and Vendor Management 3) Data Analysis and Reporting.

SCOPE

The Director provides support to all European managed and franchised hotels and in particular has P&L responsibility in regards to rebates  for the Germany Cluster

• Location requirements:  The Director to be located at the Eschborn office.

• Language Requirements:  High proficiency (speaking, reading and writing) in English required. German language skills would be an advantage

• Travel Requirements:  There is limited business travel required ( up to 5% of total time)

   

EXPECTED CONTRIBUTIONS

Contracting/Procurement Process

• Responsible for driving the procurement process for food and non-food concepts to include supplier sourcing, bid preparation, cost analysis, negotiations and contract award following all MIP standards

• Responsible as well for contracting OS&E commodities

• Gathers and analyzes data, identifying high-volume spend materials and services

• Utilizes data analysis to develop cost saving strategies including negotiating new pan European  and global partnerships

• Assist cluster procurement leaders in contracting where appropriate

• Consolidates existing vendor base to leverage volume and drive compliance to strategic partners

• Determines the appropriate contract structure to extract maximum value including Cost Plus, Discount off of list, and deviated pricing strategies

• Monitors market trends, price increases, and evaluates vendor performance

• Conducts RFPs as necessary and determine best supply chain channel to ensure quality, service, price, product sustainability and diversity vendor opportunities

• Prepares tendering process protocols, vendor communications, reports, presentations, and detailed spread sheet analysis to conclude a contact

• Develops and implements effective purchasing procedures to include:

• Bid Files

• Data base of vendor details, spend, compliance;

• Contract commencement and expiration dates

• Contract Indemnity Insurance Policies kept up to date

• Corporate Social Responsibility formats

• Human Rights

• Vendor Prices

   

  Relationship and Vendor Management

• Communicates regularly with MI disciplines (customer stakeholders) to gather input on materials, services and potential vendor contracting opportunities and to ensure continuous program improvement

• Further supports the customer relationship acting as primary liaison between the operational disciplines and MI legal and technical resources to develop new contract terms and expedite problem resolution

• Assumes primary responsibility as the overall business owner of the supply relationships

• Establishes and manages vendor partnerships for all major commodity categories

• Conducts vendor inspections to gain education on process and products

• Monitors vendors reliability and establishes contact with prospective vendors

   

  Data Analysis and Reporting

• Constructs and maintains tracking process for material and service contracts including those agreements that require time and volume commitments; communicates tracking with finance and other internal customers

• Gathers usage data across multiple databases to forecast inventory needs and communicates needs to manufacturing vendors to minimize out of stock situations

• Constructs and maintains tracking process for supplier performance and spend reports

• Presents supplier performance reports to Senior MIP team and internal executive customers

• Monitors supplier performance against proposed financial incentives and identifies potential issues or need for audit

• Conducts performance reviews with supplier and drive customer participation in program

   

  Property and Cluster Support

• Assists in the support of all affiliated properties across and various business functions across designated continent or countries

• Supports hotels on day-to-day basis by providing feedback on pricing, specifications, standards, etc.

• Maintains communications between company – affiliated hotels – continent offices

• Conducts procurement audits in affiliated properties to ensure maximum compliance and to maintain relations with all employees and Exec Com in each hotel

• Conducts property audits in compliance with Company policies

• Develops and provides communications of new contracts to the various disciplines in the field

• Ensures maximum leverage is obtained within the continent properties to ensure full advantage of given leveraging opportunities

• Informs cluster procurement leaders of new pan European contracts to maximize leverage

• Assists with clustering leverage process wherever the local pre-conditions exist (e.g. per city, per region, per country)

• Direct P&L responsibility of rebates for pan European contracts

   

  Other

• Perform other related tasks as assigned by management

• Complies with Marriott International Hotels Limited Regional Office policies and procedures.