Admin Assistant - MarCom, Digital Platforms, Marriott Digital Service
Check out pictures from associates at this location, and some videos too!
Job Number 18003C0O
Job Category Administrative
Location China Area Office, Shanghai, Shanghai VIEW ON MAP
Position Type Non-Management/Hourly
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A Full Time position based at the Shanghai Area Office. Provides support to 3 Senior Directors of Marketing Communications / Digital Platforms / Marriott Digital Services. Performs other related tasks as assigned by management and team. Complies with the company policies and procedures.
Skills and Competencies
Excellent level of English & Mandarin/ Cantonese is essential (verbal and written).
Strong administrative background - able to work on their own initiative, ability to effectively communicate with guests, owners and co-workers. Flexibility of role dependent on business needs.
Strong team relationship development and peer management skills.
Ability to design and implement successful tracking of e-mails, documents and spreadsheets.
Ability to adapt and learn fast, being a disciplined time manager.
Be open-minded, with strong communication skills (verbal, listening, writing).
Strong, clear and detail-oriented housekeeping and organizational skills.
Proactive and reliable, with team player mindset.
Ability to use standard software applications such as Word, Excel and PowerPoint.
Ability to assist in preparation of quality PowerPoint presentations.
Ability to develop and maintain relationships e.g. associates, customers, owners.
Able to use initiative and work under minimal supervision.
CORE WORK ACTIVITIES
Acts as a team central point of contact between the Shanghai Area Office and Regional/Area colleagues.
Works with the BMSC team to develop key stakeholder presentations, reports and updates, for meetings that support broader department-wide initiatives and communications.
Manage the calendar for the BMSC Planning & Service team including arranging meetings on-site and offsite, managing logistics, circulating agendas in advance, taking minutes, and ensuring successful execution of those meetings.
Composes, produces and signs correspondence on routine matters – with specific permission, sign for manager and release.
Produces and distributes team correspondence, presentations and other related documents as required.
Assists with the design and preparation of statistical reports as required.
Develop and submit expense reports for the Senior Directors in BMSC and team members ensuring on-time submission and accuracy.
Creates and maintains shared folders and team performance tracking documents.
Manage travel booking for Senior Directors in BMSC and team members including visa applications / renewals.
Coordinates various Team meetings.
Sets up conference calls.
Tracks team vacation and leaves.
Files and forward-traces a variety of documents.
Manages office supplies for area.
Maintains, collates and distributes all relevant activity reports.
Responds to various requests for help and information.
Complies with the company policies and procedures.
Performs other related tasks as assigned by management