Office Receptionist (Fixed-Term Contract until end of March 2019)
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Job Number 18001WVA
Job Category Administrative
Location Europe Office - London, London, Greater London VIEW ON MAP
Position Type Non-Management/Hourly
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The role is responsible for day-to-day operation of the Reception Desk at Barnard’s Inn. The role also provides administrative and clerical support to the facilities department and the UKIMEA Regional Office.
Working hours: maximum 32 hours per five day working week.
To welcome visitors/guests to Barnard’s Inn and ensure they sign in and out and clients’ visitors protocol are strictly followed.
To receive deliveries for Marriott International or Ritz-Carlton. Ensure they signed for, logged and delivered to the client as per agreed protocol.
To answer calls on the switchboard with the highest level of professionalism and directing calls to the appropriate persons within the building/organisation.
To arrange for courier pick-ups and passenger cars as requested by clients strictly following agreed client guidelines. Liaise with the relevant accounting departments to facilitate payment.
To process meeting room bookings and confirm bookings to the requestor, whist striving to exceed the requestor’s expectations.
To liaise closely with the Facilities Assistant and Office Manager to support the operation of the department
To ensure that administrative operation of the department runs efficiently managing processing such as updating the directory
To ensure that the Reception area is clean at all times
When required, to assist the Office Manager with organizing and setting up office celebrations.