Marriott Careers

Admin Assistant-Senior

Bethesda, Maryland
Administrative


Job Description

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Posting Date May 16, 2018
Job Number 18001D09
Job Category Administrative
Location Marriott International HQ, Bethesda, Maryland VIEW ON MAP
Brand Corporate
Schedule Full-time
Relocation? No
Position Type Management

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Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed.  We believe a great career is a journey of discovery and exploration.  So, we ask, where will your journey take you?

JOB SUMMARY

This Senior Administrative Assistant position provides direct support to the Vice President of Rooms & Guest Experience and administrative support

to others in the department. Support includes both ongoing administrative activities as well as project-based work in support of the department’s

objectives. The position requires development of alternatives and solutions to assignments, interpretation of internal policies, and serving as a

resource to others. The Senior Administrative Assistant makes decisions that may have a measurable impact on the department/division; and the

role handles confidential and sensitive material.

CANDIDATE PROFILE

Successful candidates should possess relevant knowledge and experience and demonstrate strong leadership and relationship skills as follows:

Preferred Education:

• 2 or 4 year degree from an accredited university in Business Administration, Hotel and Restaurant Management, or related major; OR related

work experience
Required Experience:

• Understanding of core administrative processes, e.g. calendaring / schedule management, drafting department communications, managing

processes such as expense reports and time sheets

• Ability to quickly develop understanding of, and ability to navigate: department and company mission, functions, organization structure, policies,

and procedures

• Ability to use advanced functions of Microsoft Word, Outlook, Excel, and PowerPoint

• Ability to quickly develop and maintain relationships with other administrative staff, particularly those supporting executives


CORE WORK ACTIVITIES
Administrative

• Answers questions and provides standard information pertaining to Rooms programs being administered, routine details, and other frequently

asked questions

• Composes all types of correspondence or documents, many times on behalf of the supervisor. Correspondence may be directed toward outside

owners, customers or senior level executives. Typically drafts correspondence under own signature.

• Identifies areas where new administrative policies and procedures may be necessary within a department. Initiates the project to develop the

new policy or procedure.

• Researches questions and problems regarding departmental or administrative policies, procedures, information or services, including questions,

which are complex in nature. Gathers data from multiple sources and analyzes information as appropriate.

• Reconciles departmental expense accounts as reflected on the distribution summary or operating statement; identifies discrepancies and

prepares variance analyses to explain comparisons to last year's results or the current year budget. May assist in the development and

forecasting of budget items.

• Schedules appointments and meetings or makes travel arrangements for department personnel, evaluating alternatives and making decisions

regarding pricing and logistical issues. Coordinates basic elements of event planning (e.g. food and beverage, audio-visual).

• Manages and updates department events calendar (e.g. key meetings, birthdays, work anniversaries).

• Manages office supply ordering and inventories.

• Supports tracking, management, and organization of department inventory and electronic documents.

• Provides backup support for various tasks performed by others.

• Processes data through automated administrative systems, such as expense reports, accounts payable, payroll and personnel data. Performs

research and follow-up necessary to solve problems encountered.

2

• Performs data entry into various applications and develops databases or spreadsheets as necessary.

• Sets priorities and establishes procedures for completing responsibilities.

• Delegate portions of work to others when appropriate.

• Resolves and determines the urgency level of conflicting priorities. Prioritizes some aspects of the work for the supervisor, such as identifying

critical items and ascertaining which items are to be delegated to subordinate managers, handled by the supervisor or handled by incumbent.


CORE WORK ACTIVITIES

Administrative

• Answers questions and provides standard information pertaining to Rooms programs being administered, routine details, and other frequently

asked questions

• Composes all types of correspondence or documents, many times on behalf of the supervisor. Correspondence may be directed toward outside

owners, customers or senior level executives. Typically drafts correspondence under own signature.

• Identifies areas where new administrative policies and procedures may be necessary within a department. Initiates the project to develop the

new policy or procedure.

• Researches questions and problems regarding departmental or administrative policies, procedures, information or services, including questions,

which are complex in nature. Gathers data from multiple sources and analyzes information as appropriate.

• Reconciles departmental expense accounts as reflected on the distribution summary or operating statement; identifies discrepancies and

prepares variance analyses to explain comparisons to last year's results or the current year budget. May assist in the development and

forecasting of budget items.

• Schedules appointments and meetings or makes travel arrangements for department personnel, evaluating alternatives and making decisions

regarding pricing and logistical issues. Coordinates basic elements of event planning (e.g. food and beverage, audio-visual).

• Manages and updates department events calendar (e.g. key meetings, birthdays, work anniversaries).

• Manages office supply ordering and inventories.

• Supports tracking, management, and organization of department inventory and electronic documents.

• Provides backup support for various tasks performed by others.

• Processes data through automated administrative systems, such as expense reports, accounts payable, payroll and personnel data. Performs

research and follow-up necessary to solve problems encountered.

2

• Performs data entry into various applications and develops databases or spreadsheets as necessary.

• Sets priorities and establishes procedures for completing responsibilities.

• Delegate portions of work to others when appropriate.

• Resolves and determines the urgency level of conflicting priorities. Prioritizes some aspects of the work for the supervisor, such as identifying

critical items and ascertaining which items are to be delegated to subordinate managers, handled by the supervisor or handled by incumbent.

 
Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.