Marriott Careers

Administrative Assistant

Hong Kong S.A.R., Hong Kong S.A.R.
Administrative


Job Description

Check out pictures from associates at this location, and some videos too!

Posting Date May 11, 2018
Job Number 17002MRP
Job Category Administrative
Location Asia/Pacif/Australia Region, Hong Kong S.A.R., Hong Kong VIEW ON MAP
Brand Corporate
Schedule Full-time
Position Type Non-Management/Hourly

Start Your Journey With Us
Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed.  We believe a great career is a journey of discovery and exploration.  So, we ask, where will your journey take you?

JOB SUMMARY

 

Based in HK (Continent Office in APAC) to provide clerical and administrative support to the GSO function to ensure seamless departmental operations and successful achievements of business goals and priorities.

 

CANDIDATE PROFILE

 

Education and Experience

  • Degree holder preferably in Business Administration or equivalent.

  • Minimum 5 years’ relevant experience in large-scale corporations.

 

Skills and Competencies

  • Well-organized with ability to multitask.

  • Self-motivated and able to work independently with minimal supervision.

  • A good team player with approachable character, positive attitude and strong ownership.

  • Excellent interpersonal and communication skills.

  • Fluency in written and spoken English and Chinese (including Putonghua).

  • Proficiency in MS Word, Excel, PowerPoint and Chinese word processing.

     

CORE WORK ACTIVITIES

  • Is well versed in calendar management, trip planning and scheduling. Coordinate meeting invites, conference call invites and perform minute-taking.

  • Facilitates visa applications for business travels.

  • Performs administrative duties such as emails correspondence, business letters, memorandum, incoming and outgoing mails etc.

  • Compiles expense report and presentations for management review.

  • Documents and communicates requests and enquiries to appropriate personnel, and maintain confidentiality of information.

  • Develops and maintains a proper filing system. Keeps full record of departmental related documents and maintain strict confidence.

  • Assists in preparing and developing internal communication emails, memos and presentations.

  • Effectively collaborates with people at all levels across functions in a diverse environment.

  • Assist on ad hoc reporting and compile presentations

  • Fluent with applications such as Microsoft Office and Marriott Systems (e.g. SFAWeb/CI/TY, Tableau and MRDW) for generating data for presentations

  • Database management

  • Provide sales program/event coordination (e.g. Sales Missions, trade shows)

  • Organize annual GSO conferences and meetings

  • Provide administrative support to B2B Marketing & Events team

  • Assist with special projects as assigned, including ad hoc requests for information and analysis related to S&M initiatives.

  • Understanding the company policies and processes as defined and updated regularly  

  • Maintain relationships with internal and external customers, corporate staff, hotel managers and other hospitality industry leaders

  • Manage iMeetLive for presentation call for monthly hotel presentation call/quarterly APEC GSO Team call

     

     

     

    Contributing to Teams

     • Demonstrate ability to work as part of a team. Navigate the MI organization to achieve collaboration by leveraging relationships and knowledge.

     • Identify and cultivate relationships with key colleagues and stakeholders in other parts of the organization.

     • Work effectively within an office and as part of a virtual team-based environment.  

     

    Additional Responsibilities/Competencies

     • Express oneself clearly, concisely and effectively through written and verbal communications.

     • Approach opportunities with a positive, open-mind and displays creativity and innovation.

     • Provide customer-service orientation, including evaluation/validation of requests and prompt follow-up.

     • Gain the confidence and trust of others through their own authenticity and ethical standards.

     • Utilize effective time management skills in order to prioritize and organize multiple projects’ deadlines.

     • Maintain confidentiality of proprietary materials and information.

     • Perform special projects and other duties, as assigned.

 

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.