Marriott Careers

Administrative Assistant to the Area Vice President KSA& Bahrain (Based in Jeddah, KSA)

Saudi Arabia, Saudi Arabia

Job Description

Check out pictures from associates at this location, and some videos too!

Posting Date Jan 31, 2018
Job Number 17001WUF
Job Category Administrative
Location , , Saudi Arabia VIEW ON MAP
Brand Corporate
Schedule Full-time
Position Type Non-Management/Hourly

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Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed.  We believe a great career is a journey of discovery and exploration.  So, we ask, where will your journey take you?

This position will support the KSA and Bahrain team in meeting all administrative needs and support all administrative activities to facilitate the efficient operation of the department.

This role reports to the Area Vice President.
Education and Experience  
  • High school diploma/ exams
  • Ideally minimum 3 years of admin/secretarial experience
  • Excellent Microsoft Office software skills (Word, Access, Excel, PowerPoint)
Managing Work, Projects, and Policies
  • Coordinate and implement work and projects as assigned.
  • Comply with Federal and State laws applying to procedures.
  • Maintain electronic and hard copy filing system, as well as filing of emails.
  • Prepare, compose, transcribe and modify documents, including correspondence, emails, reports, drafts and memos.
  • Schedule and coordinate meetings & appointments; including booking of meeting rooms in-house and out of office, and prepare meeting agendas.
  • Arrange Conference calls/venues and collaterals, prepare presentation materials, including brochures and brand presentations.
  • Handle distribution of signed execution copies of all management and related agreements.
  • Prepare expense reports, submit for signature and ensure timely submission, as well as monitor total expenses made per category.
  • Prepare time sheets and travel updates and ensure timely submission.
  • Project tracking and follow up, create reports, and updates.
  • Maintain confidentiality of proprietary materials and information.
Supporting Operations
  • Work with team to put sustainable work processes and systems in place that support the execution of the strategy.
  • Maintain complete and up-to-date information to ensure accurate reporting.
  • Represent team in all interactions.
  • Answer, screen and transfer inbound phone calls.
  • Handle all travel arrangements for the members of the team; including air bookings, hotel bookings, visa applications, passport & residence visa renewals.
Additional Responsibilities
  • Inform, update, and provide information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person in a timely manner.
  • Attend and participate in all relevant meetings.
  • Present ideas, expectations and information in a concise, organized manner.
  • Use problem solving methodology for decision making and follow up.
  • Demonstrate good information gathering and information monitoring skills.
  • Maintain positive working relations with internal customers and department managers.
  • Manage time effectively and conduct activities in an organized manner.
  • Demonstrate High degree of discretion dealing with confidential information
  • Excellent prioritizing & follow-up skills and attention to detail.
  • Order and maintain office supplies and sundries, such as business cards, letterheads, etc.
  • Perform other reasonable duties as assigned by manager.
  • Basic Competencies - Fundamental competencies required for accomplishing basic work activities.
    • Basic Computer Skills - Uses basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.).
    • Mathematical Reasoning - Adds, subtracts, multiplies, or divides quickly, correctly, and in a way that allows one to solve work-related issues.
    • Oral Comprehension - Listens to and understands information and ideas presented through spoken words and sentences.
    • Reading Comprehension – Understands written sentences and paragraphs in work related documents.
    • Writing - Communicates effectively in writing as appropriate for the needs of the audience.
Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.